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Energy$mart RFP FAQ’s

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The FAQ will open the day after the RFP is issued and will close two days prior to the RFP due date.  To submit your questions, scroll down to the “Ask a question” section, enter your name, email address, and type your question in the “Question” box, enter 2 words in the CAPTCHA box and click “Send my question”.

MFA will make every attempt to answer questions within 2 business days.

Q. Clarifying Question about the Income Qualifying Process. What level of documentation is required to qualify units?
A. This question was previously answered in the FAQ's earlier in the month.  For further clarity, the unit requirement is also noted in the DOE regulations. Please be familiar with these regulations as you consider applying for this RFP. The purpose of the FAQ is to provide clarity specifically on the RFP process and not on internal regulation or the multifamily process as a whole. 

Q. Should the Cost Allocation plan submitted be in reference to the organizations total budget or just the NM Energy$mart program?
A. The Cost Allocation Plan will be required when the award is made to an awardee; at which time the CAP should be for the organization’s total budget. 

Q. Is it possible for the Service Provider to own a multifamily property that weatherization work will be performed on the property. 
A. The answer is no.  If an agency performs weatherization work on a multifamily property that is owned by the agency, it is a conflict of interest and therefore will not be allowed.

Q. Is the RFP released on January 23rd, 2019 a reissue of the RFP issued on April 18th, 2018
A. The 2019 RFP released on January 23rd, 2019 is NOT a reissue of the RFP issued on April 18th, 2018. In the current RFP for 2019, Part I - General Information remains the same as the 2018 RFP.

However, Part II - Program Specific Criteria are significantly different in the following areas:
1) Sections 5 and 11 different pertaining to the Geographic Areas being offered and the available funding for each of the Geographic Area options.
2) Section 12 Evaluation Criteria different in the scoring requirements.
3) Section 8 Performance Agreement Term states that " Successful Offerors will enter into a one year contract with an option of four, one year renewals with MFA for services to be performed. The term of the one year contract, is scheduled to begin on July 1, 2019 and end on June 30, 2020. The contract is subject to annual consideration for renewal for up to four additional annual renewals. Therefore, upon funding availability, there is a possibility than an agency can hold a contract from July 1, 2019 through June 30, 2024."

Q. Are there geographic restrictions for the MF Statewide Territory? For Example could all 100 units potentially be in one property?
A. There are no geographical restrictions as long as the MF project is located in NM.   Yes, all 100 units could potentially be all in one property.

Q. "The Multifamily option will require the successful offeror to complete four single family units in a County to be determined at a later date by MFA. Funding for these single family units will depend on the County selected by MFA." How and when are these SF units going to be determined?
A. The units and NM County are determined by the home base location of the successful MF provider.   This will be determined shortly after the award notification of the grant.

Q. Are the income qualification requirements the same for MF units as SF units as part of this program?  
A. The income qualification requirements are not the same only because for multifamily projects, a percentage needs to be eligible and not every individual unit.

Q. For example if a MF property is selected for Weatherization does each unit need to be income qualified? With each unit being treated as a SF dwelling, or in accordance to 10 CFR 440: could buildings with no less than 66 percent of eligible dwelling units be qualified as part of one qualification process? How does the Income qualification process look for MF buildings?
A. Buildings with no less than 66% of eligible dwelling units are qualified for weatherization as long as other minimum requirements listed in the State Plan are followed.

Q. I understand that subcontractors will need to be approved in working on weatherization projects. How will that approval process take place? Will it be an annual, once a year thing, or could it occur on a project by project basis?
A. Procurement of contractors needs to take place no less than once every year. The approval process involves review of the agency’s policies and procedures and actual procurement proposals.

Q. Am I correct in assuming that admin costs will be 5% of the territory $’s. So for the MF territories $622,277 budgeted $, $31,000 will be accepted as admin costs.
A. The number of $622,277 includes administration, health and safety, and program costs, however, the administration is removed from the total that includes T and TA and is estimated to be $38,000.

Q. My question is for the Agency Budget Assumptions form are we building out a budget for these specific admin $’s usage? So for example, # of employees in each position and costs associated with these positions, as well as what $ from the Energy$mart programs? Is that the purpose of the Agency Budget Assumptions piece?
A. The purpose of the budget assumption piece is for MFA to obtain an idea of how your agency plans on arranging the payroll for this program, and how it will fit into your existing budgeting.  The administration portion of the budget assumptions will need follow your cost allocation plan upon contract issuance.

Q. If an agency has applied with the state for a mobile home cross over license, MHD-03m or MHD-02, will that meet the minimum criteria? 
A. Yes, if your agency shows the documents with the dates of application, that will serve as temporary document for eligibility.  Prior to any work being done on mobile homes, the full license is required.

Q. For scoring, does the experience of the individual staff member need to under the agency that is applying, or can it be total years of experience?
A. Total years of experience for each category will be used for scoring.

Q. Will the construction and modification of buildings that involve solar panels count as points for the energy efficiency and new/green construction services?
A. Yes, solar panels do count and can be used as scoring.

Q. Will a letter of hire, contingent of award be used for staff  capacity?
A. Yes, however, full points will not be awarded to the agency for that prospective employee.

Q. If the cost allocation plan has been accepted by other federal funders, will that plan be accepted for this program as well?
A. The cost allocation plan needs to follow 2 CFR 200 and reviewed by MFA regardless of whether or not other federal funders have accepted the plan.

Q. Does there need to be separate bank accounts for separate administration funding?
A. Separate bank accounts are not needed as long as the GL separates all programs and backup documentation can be provided.

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